• Clear communication with users and management.

  • Generation of structured specification documentation.

  • Estimation of costs/budgets for the alternative solutions.

What is the abilities,skills and personal characteristics required of professional systems analyst.


  • Analytical ability, common sense and intelligence

  • A personality that radiates confidence, enthusiasm and encourages trust

  • An ability to plan, stick to plans and meet deadlines

  • Stamina, resourcefulness and doggedness to stick to objectives and see the project Through

Three main tasks of a systems analyst when analyzing the existing system.


  • To understand the existing system.

  • To record this information in a way that they and the user can understand and agree.

  • To refine the recorded statement into a logical specification.

  • To add the requirements of a new system to the logical specification

What is the benefits of everyone in an organization adopting a standard approach to systems Analysis.


  • Increased productivity – the required tasks in each stage of analysis are clear so there is no time wasted in determining what needs to be done and what the outcomes should be.

  • Better quality systems – analysts are prompted to ask the right questions and testing/checkpoints review progress and omissions.

  • Better communication – diagrams produced have a standard syntax that all involved can readily use and understand.

  • Better project management – standard task use standard techniques and produce standard diagrams allowing progress to be easily monitored.

  • Better documentation – standard diagrams and documents are produced throughout the analysis phase.

Two problems that the analyst will have to overcome in order to carry out the role effectively.


  • Users may be hostile to or frightened to change, or may have little time available to spend time talking to the analyst.

  • An understanding of the problems faced by the programmers and designers is required so that the precise information they require is given.

  • There may be conflicting user requirements that must be resolved